The following terms are not given to insult anyone’s intelligence or opinionate on the likely computer expertise of persons submitting information for posting on the web site. Rather, this is provided to ensure that everyone understands the meaning of common quick-reference terminology as it relates specifically to submissions here. Other web sites or applications may have slightly different terms or meanings for some things. If any one encounters terminology in the submission criteria that is unclear and not defined here, ask for an explanation via e-mail to the ACHGS site manager.


Adobe – Software manufacturer holding rights to the system that creates uneditable graphical versions of text files. These files carry the file name extension "pdf."

Artwork – In the context used here, artwork refers to creative images rendered by drawing, painting, collage assembly, and other art techniques. Artistic photos start as photographic elements and are so classified. Prints of artwork however created cannot be placed on the web site; image files of photographs of the art are required. See Photos.

Copyright – A shorthand term for the ownership rights claimed by an individual or organization. Copyright protection for a wide variety of creative works extends to the copyright claimant whether the work in question has been formally registered with the US Copyright Office or not. For purposes of this web site, any contribution of a copyrightable work must be supported by a clear statement that the contributor either holds the copyright or has permission from the copyright holder to submit work for display on the site.

doc – An identifier or "nickname" for a document, specifically a document in electronic form in Microsoft Word format in which the file name carries the extension "doc."

Electronic submission – For purposes of the criteria, "electronic submission" refers to material submitted for web site inclusion in digital or computer file formats. Digital files are necessary in order to allow the material to be added into the web page html programming by "cut and paste" techniques or by links to files that can be opened via the commonly operated web browsers. Printed copies of material cannot be retyped into electronic form. Files in formats that cannot be opened for viewing by the site manager also cannot be read into the web page design. If there are any questions about file formatting, ask before sending unreadable files.

Genealogy – Genealogy refers to details about specific persons showing ancestral and descendent relationships and personal data such as birth date, death date, marriage date(s), etc. For purposes of this web site, personal details would include such information as military service unit assignment but would not include general or non-personal histories or summaries about the military unit in which the individual served.

GIF (usually in lowercase "gif") – A file format for graphics (photos, drawings). "GIF" originated from the identifying term "graphical interface format" and not the group that designed the digital format. GIF files are typically smaller than jpg files of the same basic resolution, although some color information may be lost if jpg files are converted to gif. GIF files are far smaller than BMP files which is the graphics format used by Microsoft corporation; the larger file size is necessary to enable display of the graphic with sufficient resolution and color palette variations to faithfully reproduce the original image.

jpg (or jpeg) – A digital file format for graphics (photos, drawings). The "jpg" form is the shortened version of "jpeg" for use as a file name extension. JPEG stands for Joint Photographic Experts Group, a body that originated the jpg format method for digital graphics files.

kb – Stands for kilobytes (with kilo being the prefix meaning one thousand), a measure of the amount of digital information contained in a file, regardless of file type. For purposes of the web site, the bigger the file size the longer it takes for electronic transfer of e-mail with files attached. For regular dial-up internet service, 500 kb is a moderate but practical limit on the size of an individual attachment to assure proper file transfer. This file size identifier usually becomes Mb or mb (with m standing for "mega" meaning one million) when a file reaches one thousand kb (that is one thousand thousand, or a million, bytes).

Obituary (or obit) – A public notice of the death of an individual, usually published in a local newspaper at least once. For purposes of this web site, any obits written by contributors due to not finding a published obits in newspaper archives and any published obits edited, corrected or otherwise modified from the published form shall be clearly identified as being different from the original.

pdf – See Adobe.

Photos – Images created from cameras. Original image may have been on film or digital; however, images submitted must be in digital format. Images meeting the other submission criteria will be reproduced as is with no further editing except for size of display on the web site. Images will not be copy protected on the web site.

Reports – For purposes of this web site, a report is a narration of information in prose. It’s focus may be an individual, a group such as a military unit, a place, an event, or a combination of information in narrative form. Such reports in most cases will be considered historical, not genealogical.

Song lyrics – For purposes of this web site, lyrics are poetry intended to be performed with musical accompaniment. Lyrics may be completely unique or be a parody of another song if that song is not copyrighted by someone else for any purpose, including performance rights. ("Parody" usually refers to songs and lyrics which satirize the original in a comical fashion; however, here a parody is any poetry set to uncopyrighted music whether satirical or not.)

Short stories – Prose works of relatively short length, i.e., no longer than a single chapter of an average full-length book. Short stories may stand alone or be excerpts from longer works of collected anecdotes.

txt – An identifier or "nickname" for a document, specifically a document in electronic form in Microsoft DOS in which file generally does not have sophisticated formatting and carries the file name extension "txt." Text in this form produces the smallest size electronic file possible.

WinZip – A Microsoft software utility, available free of charge, that enables a user to compress the electronic information in files and groups of files. Once "zipped" the compressed file cannot be opened until "unzipped" by the same utility. This enables a user to combine a wide range of file types and reduce their size to a more manageable level to facilitate electronic transfer such as in an e-mail attachment. Most home computers operating on Microsoft Windows have WinZip already available as a part of the original manufacturer setup although the utility’s presence may not be obvious without a careful examination of the operating system files.